Understanding Commercial Warranties

Commercial warranties are a ‘must-have’ element when purchasing any commercial refrigeration. All equipment supplied will include some form of warranty, be it parts only or full cover and will be valid for a specified term typically ranging from 1 to 5 years. There may also be options to purchase additional warranty cover with some products. The level of cover and the options available will vary between equipment and from manufacturer to manufacturer.

With so many options available it’s vital to fully understand exactly what you need and what you are actually getting included with your equipment.

Explaining Full and Parts Only Warranty

Parts only warranty

A ‘Parts only’ warranty covers the cost of replacement for any mechanical components which fail (due to manufacturer fault) within the warranty period, causing breakdown or compromised performance.

Should any part/s be deemed unfit for use upon engineer attendance, we will arrange for replacements parts to be sent to the original delivery address of the equipment, free of charge. For the warranty to be valid, all diagnosis and subsequent repair must be carried out by a qualified engineer.

Any costs incurred for engineer’s visit, diagnosis and replacement of malfunctioning parts will be wholly payable by the customer.

In some cases, it will be necessary to send malfunctioning components back to the manufacturer, a cost that the customer is liable to pay.

Upon engineer attendance, should any part/s be found to be compromised due to misuse (or anything other than technical failure), all costs incurred for replacement parts and engineer’s services will be payable by the customer.

Parts and labour warranty (full warranty)

A ‘Parts & Labour’ or ‘full’ warranty means that should any mechanical components fail (due to manufacturer fault) causing break down or performance issues with your equipment, within the term of the warranty, the cost of replacement parts will be covered by the manufacturer. Any engineer charges incurred through a site visit, diagnosis and replacement of malfunctioning parts will also be covered.

Should any part/s be deemed unfit for use by the attending engineer, we will arrange for like for like replacements to be sent to the original delivery address of the equipment free of charge and an engineer supplied to replace the part/s in question, also free of charge.

A full warranty guarantees that if a product is found to be defective due to a manufacturer fault within the warranty period, it will be repaired at no cost to the customer.

Upon engineer attendance, should any part/s be found to be compromised due to misuse (or anything other than technical failure), costs incurred for replacement parts and engineer’s services will be payable by the customer.

What Components Do Warranties Cover?

Commercial warranties offer cover within the stated period for any mechanical component failing due to manufacturer fault.

This does not include perishable, ‘wear and tear’ items such as bulbs, blinds, seals, handles or hinges due to the repetitive high use that these parts are subjected to.

External damage such as glass can only be replaced if the damage occurred during delivery. Equipment should be checked at time of delivery, before being signed for. When this isn’t possible, equipment should be signed for as ‘unchecked’, any subsequent claims must be logged and the supplier notified within 24 hours of delivery. Any claim made after this will not be covered.

Please note, warranties will only apply if the equipment is situated in the UK mainland.

Back to Base or On Site

Warranties will generally be available either on a ‘back to base’ term or as an ‘on site’ warranty.

Back to base warranties typically offer full cover and are associated with smaller pieces of equipment. Where there is a breakdown, equipment must be returned to the manufacturer for diagnosis and repair where applicable. Transport will be covered by the manufacturer. Where the fault is deemed to be due to misuse or anything other than technical failure, the customer will be liable to cover the cost of repair.

The majority of commercial refrigeration will be supplied with an on-site warranty, available with either a part’s only or parts and labour cover. This means that should a fault occur, whether on a part’s only or full warranty, the equipment remains on site for repair. An engineer visit will be required (whether covered by warranty or not).

Making a Warranty Claim

The first step when making a warranty claim, either parts only or full parts and labour, is to ascertain the level of cover held on the equipment and whether it is still under warranty.

Parts only warranty

Step 1: Contact the supplier to log the issue. Your supplier will usually be able to recommend an engineer in your area.

Step 2: During the engineers visit, they will ascertain the cause of the problem and complete a report detailing any issues. The call-out fee will not be covered by your warranty.

Step 3: The engineers report must be submitted to the supplier. Where the problem is deemed to be an electro-mechanical issue, replacement parts will be dispatched to the original delivery address. The cost of this will be covered by warranty.

Step 4: A qualified engineer should return to site to fit replacement parts. The cost of this call-out, again, will not be covered under warranty.  

Step 5: Some manufacturers will require faulty parts to be returned, the cost of which may need to be covered by the customer. In this situation, customers are given the option of either returning the faulty part and, once received by the manufacturer, the replacement part is sent out or paying a deposit of £150. When a deposit is paid, replacement parts will be dispatched immediately, the deposit held until the manufacturer is in possession of the faulty part, at which point it will be returned in full. 

Please Note: Replacement part/s will not be dispatched by the manufacturer without a valid engineer’s report. The cost of any replacement part/s deemed to be damaged through misuse or anything other than manufacturer fault, will not be covered under warranty and the customer will be liable to cover costs.

Parts and labour warranty (full warranty)

Step 1: Contact the supplier as soon as an issue arises. A £150 deposit will be taken until the engineer has visited site and determined the cause of the problem.

Step 2: An engineer will be dispatched to site and a report completed.  If deemed to be a manufacturing fault the full deposit will be returned. Should the engineer deem any problem to be caused by user error, this will be classed as a 'non-warranty' callout. This is chargeable and not covered by warranty. The deposit will be retained and additional costs may be invoiced to the customer to cover the engineer callout.

Step 3: Correct parts are ordered where necessary and the engineer returns to site to fit the new parts.

Step 4: Sit back and let the warranty take care of costs.

Please Note: Should the attending engineer determine that the issue has been caused through misuse or anything other than manufacturer fault, the total cost of replacement parts, engineers call-outs and labour will be chargeable to the customer.

Length of Cover

By law every piece of commercial equipment must have at least a 12 months parts only warranty. The length of the warranty supplied as standard will vary between equipment and manufacturer, generally ranging from 1 to 5 years.

In order to make sure you get the level of cover you require, we offer a wide range of warranties, available with varying lengths and types. There may also be options available to extend both the length of the warranty and the level of cover, however this will incur an additional charge.

e.g. A 24 months parts only warranty is included as standard.

            Option 1: Increase to 24 months parts and 12 months labour warranty.

            Option 2: Increase to 24 months full parts and labour warranty.

It is always advised to choose the highest level of warranty cover available to prevent any additional costs should a mechanical error occur.

Terms and Conditions

All warranties are subject to terms and conditions, all of which you should be aware of before making a purchase. This avoids any unwelcome surprises after purchase, should an issue arise.

Your warranty, whether parts only or parts and labour will only cover problems arising through manufacturer fault and will not cover factors out of the control of the manufacturer or distributor e.g. incorrect installation, misuse, lack of maintenance or natural wear and tear etc.

It is the responsibility of the customer to ensure that recommended cleaning, maintenance and service is carried out regularly. Equipment must only be used for what it was designed for with the suitable air flow around the exterior and interior of the appliance. Correct installation must have been carried out by a qualified engineer and any recommended additional equipment should be used e.g. a water filter.

Who is a Commercial Warranty Held By?

All warranties are held with the manufacturer not the supplier/company you purchased the equipment from. As a supplier, we understand that time is of the essence and that any down-time of equipment is inconvenient and, in some cases costly, however while we will liaise on your behalf with the manufacturer and handle the paperwork, the time frame for the scheduling of engineers visits or shipping of replacement parts is out of our hands. 

When Does Warranty Begin?

Warranties commence as soon as you receive delivery and will end on completion of the specified term. There is no interim period; cover will finish on the exact date whether one, two, three, four or five years down the line.

Know your Warranty Details

Where possible, you will be given warranty options at the point of purchase and it’s up to you to decide the level of cover that bests suits your requirements. Always be aware of the length of warranty cover you have selected and what you are covered for. Manufacturers will not cover labour costs under any circumstances if the equipment was only purchased with a part’s only warranty.

If you purchased equipment from FFD and are unsure about your warranty details, what you’re covered for and whether warranty is still valid, give us a ring and we can give you the relevant information.